Onboarding that works inside Hireology.
Purpose-built document and workflow management, native to the platform your hiring team already uses. From offer acceptance to day one, fully tracked, with zero duct tape.
Built to solve the gaps slowing your team down
No more signature chasing
Multi-party signing is configured upfront and routed automatically. Every signature is tracked in one place from the start.
Candidates complete faster, on any device
Documents arrive via SMS. Candidates complete them on their phone in minutes, without creating an account or downloading anything, meeting frontline workers where they already are.
Full control, no ticket required
Cancel, resend, or edit documents directly inside Hireology. The most common support requests are now self-serve, handled in seconds without waiting on anyone.
Real visibility into every document
Configurable notifications and reminders replace the guesswork of “did they sign it?” with a system that keeps everyone accountable, without constant manual follow-up.
Downloads that actually work
One-click ZIP or single PDF downloads are ready to file. Drop them into your records system and move on.
Your existing documents, ready to send
Upload your current PDFs as interactive, fillable forms, formatting and branding intact. Candidates complete fields directly on their device, without printing or scanning a thing.
Everything you need, nothing you don't.
Onboarding Document Workflows
Structured post-hire document collection from offer acceptance to day one, all managed inside Hireology. Done with the fragmented mix of email, PDFs, and shared drives.
Template & Packet Management
Reusable document packets your team builds once and deploys across every hire. Upload fillable PDFs without losing existing formatting or branding.
One-Off Document Collection
Send individual documents to specific candidates outside of a standard packet, handling exceptions without workarounds or going outside the system.
No Login Required for Candidates
Zero friction at the most critical moment. Candidates complete documents without creating an account, reducing drop-off before day one arrives.
Mobile-Friendly SMS Delivery
Documents arrive via text. Candidates complete on their phone without downloading an app, built for the frontline worker who is phone-first, always.
Multi-Signature Support
Assign signatures to manager, candidate, or HR upfront. All routing happens automatically, eliminating manual chasing and missed acknowledgments.
Self-Serve Workflow Controls
Cancel, resend, or edit documents directly inside Hireology. The most common support requests are now handled in seconds.
Notifications & Reminders
Real-time status updates and configurable reminder timing keeps your team ahead of every deadline without manual follow-up or status chasing.
Enhanced Permissions
Control exactly who can view, edit, or send documents. Multi-location operators get the access structure their team actually needs.
Approval Workflows
Route offers through designated groups before documents reach the candidate. The right stakeholders sign off at the right step, without email chains or manual coordination.
Audit Trail
A complete record of every touchpoint, approval, and signature in the document workflow. Full visibility into what happened, when, and who approved it, critical for compliance and accountability.
Enhanced Offer Letters
Manage every offer from creation to acceptance in one workflow.
Offers stall when terms vary by role, approvals happen outside the system, and no one follows up before the offer expires. Enhanced Offer Letters gives your team control over every offer, from first draft to signature, so offers stay accurate and fewer candidates slip away.
One workflow for simple and complex offers
Send a finalized offer, or generate one with conditional content by role, location, or compensation. Keep offers accurate without duplicate templates, manual edits, or Support requests.
Approvals before the candidate sees it
Route each offer to the right people for review and signature, all within Hireology, with a clear record of every step.
Fix an offer after it goes out
Pay or a start date changed after you sent it? Correct, resend, or void the offer without a Support ticket or starting from scratch.
Reminders before offers expire
Follow-up shouldn’t depend on a recruiter’s memory. Set reminder timing and frequency to give candidates a nudge before the offer expires, so fewer go unanswered.
Already built. More coming.
E-Verify
Verify employment eligibility through E-Verify from the same workflow where you collect onboarding documents. One less system to log into on a new hire’s first day.
HRIS Data Capture
Collect candidate-entered data to flow directly into your HRIS integration. Eliminates manual re-entry into payroll systems entirely. The single biggest time sink in onboarding, solved.